About the Client
Leading seafood supplier known for its commitment to sustainability and high-quality products sourced from Arctic waters. With a history of over 200 years, it specializes in a wide range of seafood, including fish and shellfish, and operates processing facilities and vessels to ensure freshness. The organization emphasizes ethical sourcing and aims to provide responsibly caught options to consumers worldwide.

Location: Gdańsk
Working Mode: Hybrid (Office/Home)

About the role
We are looking for a Human Resources/Payroll Assistant join a shared service center office in Gdansk Poland. This person will be part of the Administration team and will make sure that the office is functioning in a smooth and structured way. We are looking for an individual that can interact with both employees and external payroll/bookkeeping company and the rest of organization. The person must be able to handle personal data with respect and confidentiality, must have a good communication skill, analytical mind, and high attention to details.  

Responsibilities:

• Collect and coordinate documentation between external Payroll company
• Coordinate communication with Payroll company
• Personal data management and Salaries calculations
• Coordinate communication with Luxmed, Benefits system and other external partners
• Handle requests and questions and coordinate answers to the employees concerning salaries and other topics
• Support in recruitment processes
• Onboarding new hires to the hub
• Help new employees and welcoming them to the company
• Handle employees' claims and issues, serving as a point of contact and working towards a timely resolution and effective communication.
• Supporting various administrative tasks and facilitating their workflow.
• Provide office administration support
• Manage office purchasing tasks, including creating purchase requisitions and goods receipts, as well as verifying invoices.
• Support in organizing Hub events, contributing to the planning, coordination, and execution of successful events.
• Other tasks connected with HR, Payroll and administration
• Ad hoc administrative tasks.

Requirements:

• Minimum of 3 years of experience in a similar position within an organization of comparable size.
• Fluent English language skills.
• Excellent communication skills, both verbal and written.
• An energetic and proactive approach to work, with the ability to handle multiple tasks and prioritize effectively.
• Creative mindset and problem-solving abilities.
• Patience and the ability to work well under pressure.
• Confidentiality mindset
• General Knowledge of Polish labour law and salary calculations principles

Offer:

• Contract of employment 
• Salary: 9.000-10.000zł gross 
• Sports and fitness benefits Card
• Private Medical Care
• Hybrid work model: minimum 3 days per week work from office in Gdansk and max 2 days from home